ProjecTools Client Spotlight

“I don’t see how companies can manage projects like ours without ProjecTools”

Carol Jones, Major FPSO Producer

“The staff at ProjecTools has been with us every step of the way. Their unrivaled customer service has been what my staff has needed.”

Madelaine Blair, Engineering and Construction Company

“ProjecTools cut the time it takes us to prepare a procurement package from six weeks to one”

John Mock, International EPC Company

“ProjecTools Engineering & Commissioning provides a smooth flow and saves a lot of wasted time”

Jennifer Roberts, Commissioning Services Company

“Our company realized early on that ProjecTools would be a great partner to assist us in growing and enabling our EPCI global management information systems.”

Bryan Foushee, International Offshore Engineering Company

“I have spent the last several months working with the ProjecTools product and team. I can easily say that both are “top-notch.”
The ProjecTools software impressed me most with how thoroughly thought out it is. Functionally, it is a powerhouse project management suite for capital projects. The workflows between each of the modules are tightly integrated and backed by some serious industry experience. Each action that is taken sets the dominoes for all needed future actions so that an entire project falls in to place. Furthermore, the software was developed with a high degree of standardization throughout the user interface which sharply decreases the time it takes to become proficient with the product.
What has struck me most, though, is the team behind the ProjecTools software. Everyone I have dealt with has shown a dedication to listening to the end-user and creating a high quality software offering. They welcome feedback, even (and perhaps more so) when it is critical. It is apparent that there is a pervasive culture at ProjecTools that is centered on building quality for the customer.
My hats go off to the ProjecTools team for both what they do and who they are.”

David DeArmond, OIL & GAS Technology Company

“I highly recommend that clients reach out to this company for innovative ways to improve project reporting and tracking.”

G. Matthews, International Engineering Company

“Our company chose ProjecTools over another application we were using because ProjecTools application is way more powerful and for our global teams working together better.”

Lori Lacey, International Supplier for O&G

“I know that ProjecTools will help to move our growth along.”

Olvie Beltran, Water Treatment Technology Company

“ProjecTools provides a single, convenient location to store pertinent project information that can be accessed from any location at any time and is extremely simple to use.”

Kaley Sandel

“ProjecTools time and stores all necessary project information in one spot”

Charles Baker, Engineering and Construction Company

“I am a new ProjecTools user, and so far my experience has been great. I would recommend this product to my colleagues working for other companies in the oil and gas industry.”

Katy Kovar, Oil & Gas Company

Air Liquide

Air Liquide is an international company focused on supplying high quality gas and gas related technology to many industries.

Audubon Engineering is a full-service project solutions provider for the domestic and international oil & gas, petrochemical & refining, and power generation markets. Audubon Engineering provides the power and flexibility of comprehensive engineering and service disciplines through a unique combination of in-house professionals, affiliate companies, and industry alliance resources.

ProjecTools engaged with Audubon Engineering three years ago implementing ProjecTools Documents. As a result Audubon Engineering reported a reduction in hours managing documents, audit times and time to transit on projects. Along with these impressive reductions came increases in document accuracy, accountability, consistency and overall quality of work. Audubon Engineering’s success with ProjecTools Documents inspired them to implement ProjecTools Cost Control and Procurement.

Audubon Engineering continues its aggressive growth using ProjecTools scalable applications.

Audubon Engineering has offices in New Orleans, Houston and Covington with a workforce of nearly 350 experienced professionals.

Visit the Audubon Engineering website for more information.

Houston Offshore Engineering

Houston Offshore Engineering provides expert engineering, procurement, construction, and installation services. They support offshore oil and gas and engineering projects. Houston Offshore Engineering projects range from conceptual studies, which help maximize value early in field development, to complete detailed design and construction support. Houston Offshore Engineering clients include major and independent oil and gas companies, drilling contractors, engineering contractors, fabricators, and transport and installation contractors.

Houston Offshore Engineering is also participating in four different approaches to alternative energy solutions. The projects include floating offshore wind turbines, an ocean thermal energy conversion device for offshore Hawaii and a confidential energy conversion device for the Gulf of Mexico.

Houston Offshore Engineering deployed ProjecTools Documents and Procurement to facilitate managing offshore engineering projects.

Visit the Houston Offshore Engineering website for more information

Water Standard

WATER STANDARD is an award winning global water treatment specialist and recognized leader in delivering innovative desalination, water-based enhanced oil recovery and produced water solutions to the Water and onshore and offshore Oil & Gas Industries. The company uses proprietary designs and processes employing proven technologies incorporated into modular offshore and onshore customized water treatment systems. WATER STANDARD has recently been very active in the design and development of a number of groundbreaking offshore EOR projects.

WATER STANDARD’s H2OCEAN product line positions them as a global water treatment specialist committed to providing innovative solutions for the world’s growing water needs.

WATER STANDARD’s strategic partnerships and affiliations with leading marine, water technology, offshore services and chemical manufacturers provide superior products and services. WATER STANDARD provides products and services to super majors, majors, and national oil companies across the world.

Water Standard is based out of Houston, Texas.

Visit the WATER STANDARD website for more information

Arena Energy

Arena Offshore was established in 2002 and has locations in The Woodlands, TX and Lafayette, LA. Arena Offshore is affiliated with Arena Energy which is located in the Woodlands, TX.

Arena’s expertise is oil production and recovery in mature fields of the Gulf of Mexico. Arena’s streamlined model has allowed them to reduce operational overhead while maintaining appropriate focus on safety and environment.

Arena Offshore uses ProjecTools online project management software for Document Management and information management for Arena Offshore projects.

Murphy Oil Corporation

Murphy Oil Corporation is an El-Dorado, Arkansas based global oil exploration and production company with American onshore and global offshore exploration and production. Murphy is a growing worldwide producer of crude oil and natural gas in the United States, Malaysia, the UK, Republic of the Congo, among other places worldwide.

The Houston-based Murphy Exploration & Production Company uses ProjecTools document management application (ProjecTools Documents) to manage design and technical documents for the development and construction of Murphy’s exploration and production projects.

ProjecTools provides the software infrastructure to manage the engineering and design lifecycle with Oil & Gas-friendly workflows. Additionally, the ProjecTools application provides on-demand, cloud access to all project stakeholders (including partners, suppliers and other contractors).

AXON

AXON Energy Products (AXON), through its subsidiary, AXON Rig Concept and Design, uses ProjecTools’ Engineering and Commissioning modules to manage the lifecycle of their design-built drilling package projects. AXON’s general scope includes the FEED phase to construction and final commissioning. The engagement between ProjecTools and AXON will likely expand as the company is rapidly growing its project list. Along with implementing ProjecTools Engineering and Commissioning modules, AXON has utilized ProjecTools’ Product Services Team for onsite consulting and training services.

AXON is a growing visionary in rig concept and design, specializing in engineering and project management services geared towards drilling package design and construction projects. The rig concept and design group is one of AXON’s six divisions, including Pressure Products, Well Intervention Products, Drilling Products, Downhole Products and Tubular Products. Specifically, AXON is well known for providing a wide range of oil and gas products and services, using its expertise and responsive delivery time. With a heavy presence in the Gulf of Mexico, AXON is a global company represented in countries such as North America, Western Europe, Asia and the Middle East.

Burrow Global

Burrow Global, LLC is a full service engineering, procurement, construction, and facility services firm with specialties in process automation, industrial buildings, plant commissioning and start-up. Our premium quality, high value services and commitment to safety combined with our broad industry experience and comprehensive expertise make us the global provider of choice for many major companies.

Burrow Global Construction, LLC, has 30+ year tradition of high quality and safely executed projects by providing construction management, EPC and turnaround execution to industrial clients throughout the southern United States.

Burrow Global Construction includes:

» Procurement
» Fabrication
» Construction
» EPC Projects
» Industrial Buildings
» Turnaround Management & Execution
» Preparations for Operations

Burrow Global uses ProjecTools Document Management Software to centralize project documents, effectively manage revision workflows, and facilitate timely, secure document distribution. Burrow also uses ProjecTools Procurement Software and Cost Control Software to ensure construction teams have the proper equipment at the right time for the right prices.

Standard Project Management Features

ProjecTools subscriptions provide valuable standard features that support projects. ProjecTools standard features are available to each user to complement core application functions and business processes. Utilize the modules below to increase top-down visibility, communication, accountability

ProjecTools Standard Project Management Features

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Standard Project Management Features of ProjecTools Software

Administration Manager

ProjecTools Administration Manager allows instance administrators to configure and maintain project settings. Manage users, permissions, numbering formats, and other configurations to ensure standard processes and proper execution.

Key Features:

Maintain global and project address books
Create and manage projects and users
Define global and project user permissions
Apply configurations and components from other
projects
Define numbering formats and naming conventions for:
– Project – Transmittals – Purchasing – Documents
– Correspondence – Work Breakdown Structures

Time and Expense Tracking

ProjecTools Time and Expense provides time logging and management infrastructure to ensure project control. Teams can log time and expenses and management can review, approve, report on labor and expenses. Management teams can define thresholds.

Key Features:

Log time and expenses online
Define and enforce approval workflows
Ensures time is logged to valid budget items
Ensures budget adherence
Produce detailed reports by staff, budget item(s), change order(s), CTR(s), etc.
Integrate with cost and accounting*

*Financial Interface integration required

Action Items

ProjecTools Action Items provides users and administrators tools to create, assign, and report on action items to promote meaningful dialogue and maintain accountability. Action items are assigned to specific users, communicated through the task manager, and overseen by the action items coordinator.

Key Features:

Maintain Project Action Item and HSE Registers
Tracks action item progress and closeout
Maintains personal responsibility and schedule adherence
Refer to resolutions in the Project Decisions Register
Engage clients in HSE dialogue

Performance Analyzer

ProjecTools Continuous Improvement provides convenient tools to submit lessons learned to facilitate continuous improvement, best practices, and knowledge share.

Key Features:

Maintains Lessons Learned Register
Tracks due dates and responsible parties
Maintains personal responsibility and top-down visibility

ProjecTools Product Information

ProjecTools Client Spotlight

September 24th, 2015|0 Comments

ProjecTools Client Spotlight "I don't see how companies can manage projects like [...]

Standard Project Management Features

September 2nd, 2015|0 Comments

Security and Reliability

September 1st, 2015|0 Comments

Users need a secure, reliable environment to access project information and perform work. All applications and client data resides in a private cloud network with data replication and failover to geographically diverse datacenter equipment. ProjecTools provides 99.5% Network Availability

Construction Project Management Services

August 31st, 2015|0 Comments

ProjecTeams is proven for flexible on-site or remote project deployments. Each ProjecTeam specialist has deep work history with a career of improving project execution, information management processes, with tools that make projects efficient, timely, and profitable.

ProjecTools Resources

1872

Spreadsheets and Email as Project Management Tools

March 9th, 2017|0 Comments

Projects have too many moving parts and too many players to be trusting critical data to spreadsheets and emails. You need a spreadsheet reduction strategy.

1811

Project Management Assessment

November 15th, 2016|0 Comments

Project Management Assessment Assess your project management practices against the best project execution teams in the Capital Construction, [...]

1716

Document Management Software ROI

October 5th, 2016|0 Comments

Document management is massively important for engineering and construction projects. Take the approach and use the tools that add the most value.

1357

Aligning Document Control and Cost Control

February 15th, 2016|0 Comments

Align Document Control with Cost Control and create seamless progress and earned value reports to stay on budget and improve cash flows.

1519

Optimizing Review and Approval Processes for Engineering

October 14th, 2021|0 Comments

Let’s talk about review and approvals, and closed-loop systems, and how to execute the review and approval processes for engineering and commercial...

1567

The Keys to Successful Document Management

November 23rd, 2020|0 Comments

Let's talk specifically about document management software, and the key factors for clean and organized documentation, accessibility, finding a system...

1716

Document Management Software ROI

October 5th, 2016|0 Comments

Document management is massively important for engineering and construction projects. Take the approach and use the tools that add the most value.

1631

Document Distribution and Access for EPC and Construction

August 24th, 2016|0 Comments

Global projects have global teams that need to be in the loop. Cloud technology takes the pain out of giving teams on demand access to project data.

ProjecTools Videos, Demos, and Webinars

Security and Reliability

ProjecTools Security and Reliability

ProjecTools provides a secure, reliable environment for clients to access project information and perform work. All applications and client data resides in a private cloud network with data replication and failover to geographically diverse datacenter equipment. ProjecTools provides 99.5% Network Availability and maintains data according to acceptable industry standards (Redundant Array of Independent Disc [RAID] level 0, 1, or 5).

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Employee Policy Controls

A large component of security and reliability is knowing the teams you work with are in your corner. At ProjecTools, each employee, consultant, or agent exposed to client data undergoes rigorous screening and training to ensure client data and processes are treated appropriately. Some of the measures include:

Communication and enforcement of integrity and ethical values
- Code of Business Conduct
Human Resource policies
- Confidentiality agreement
- Background Checks
Segmentation of responsibility
- Access determined and assigned by employee functional area

Physical Infrastructure Controls

Physical Infrastructure Security Controls
Doors and cages secured with biometric hand geometry readers or proximity card readers
Minimum of four control points between exterior and customer equipment
Alarm monitoring and intrusion detection including motion, tamper and glass break sensors
30-day video activity storage
Facility design to include controlled access points and reinforced exterior walls
Bullet resistant protection
Motion-detection lighting
Ingress mantraps

Environmental Control and Monitoring

Power systems, including critical electrical components – generators, transfer switch, main switchgear,
power distribution units (PDUs), automatic static transfer switches and uninterruptable power supply equipment
The Heating, Ventilation and Air-Conditioning (HVAC) system, which controls and/or monitors space temperature
and humidity within the facility, space pressurization, HVAC equipment status and performance and outside air conditions
Fire detection and suppression equipment, such as very early smoke detection apparatus (VESDA),
double interlock preaction and detection systems, and zoned gaseous-based fire extinguishing system
Leak detection systems

ProjecTools data centers meet state and federal regulatory requirements for environmental health and safety, including
appropriate written emergency response plans, emergency contacts notification, inventory of hazardous chemicals , personal
protective equipment, chemical spill kits and hazard communication/warning signage. “Emergency Standard Operating
Procedures (SOP)” contains documentation about the emergency procedures that address fires, bomb threats, severe weather
and medical emergencies.

Customer Security Controls

Customers sign a contract and nondisclosure agreement
Customers have no access to facility, cage or server(s)

Confidentiality Statement

ProjecTools acknowledges that it will have access to certain confidential information concerning the customer’s business, plans, customers, technology, software copyrights, methods and products and other information held in confidence by the customer.

Confidential Information shall include, but not be limited to, trade secrets, drawings, specifications, studies, calculations, work product, technical documentation, electronic information, processes, training manuals, designs, cost estimates, bidding processes, business strategies, financial information or any other information, in tangible or intangible form that is marked or designated as confidential or that, under the circumstances of its disclosure, should be considered confidential (“Confidential Information”).

ProjecTools agrees that it will not use in any way, for its own account or the account of any third party, except as expressly permitted by, or required to achieve the purposes of, the ProjecTools contract for services, nor disclose to any third party (except as required by law), any of the customer’s Confidential Information.

ProjecTools Software Application Security

Customer data, methods, etc. are password protected.
User logins are segmented by company and user logins and passwords are unique to individual users.
Role-based permissions assigned by customer to users based on functional area as described below
- ProjecTools Administrator – Provided access by ProjecTools during implementation, this individual
  or group adds, deletes and edits ProjecTools subscribed user rights, roles, responsibilities and permissions.
  ProjecTools Administrator maintains the Global Address Book.
- Project Administrator – Assigned by the ProjecTools Administrator, this individual or group, adds, deletes
  and edits internal and external resources (whether ProjecTools subscribed users or non-ProjecTools users),
  roles, responsibilities and permissions for the project to which they are assigned. Those resources may include:

Project Roles:
• Engineers • Procurement Staff • Document Controllers
• Suppliers • Additional personnel responsible for review and approval
of documents, routings, transmittals, RFQs, POs, ITRs and more
Task Security:
• For each project role, tasks are assigned individually and specifically and in accordance with need.

Access to Data and Backup Policy

Software Service Level Agreement
- 99.95% Network availability guarantee (excludes customer provided internet services)
Database replication to geographically diverse, disaster recovery site(s)
99.5% Network availability guarantee (excludes customer provided internet services)
- Tape Backup
- Twice daily
- Weekly
- Monthly and stored offsite
Primary data storage configured according to acceptable industry standards and including Redundant Array of Independent Disc (RAID) level 0, 1, or 5