ProjecTools uses several strategies to reduce time building packages. First, ProjecTools allows your engineers and technical teams to originate bid packages and requirements, allowing the client purchasing team to focus on procurement and commercial details. Once packages are built to a degree at which they can go out for bid, whether they originate from engineering or from the procurement team, ProjecTools provides simple form builders and easy to use copy features to incorporate package details such as required line items, terms, documents and much more.
Procurement safe guards are also in place. Packages can be sent for technical and/or commercial approval, minimum document revisions set, “closed” bidding allowed and standardized bid evaluations enforced. Commercial and technical queries are recorded directly against the packages to ensure proper documentation and closeout.
And finally, ProjecTools is not an email generator! Our bid packages are built for online response by your suppliers to promote uniformity in reply and acknowledgement of important terms and conditions. Suppliers provide electronic responses and the winning supplier(s) can automatically upload documents to the corresponding PO.