The Hull Contractor needed to implement a standard procurement process to enforce the business rules they agreed to as an organization. To do this, they employed ProjecTools consulting services and ProjecTools Procurement application.

ProjecTools centralized project information in its online application that empowered the procurement team and eliminated fragmented information and rework resulting from confusion. ProjecTools standardized procurement lists, templates, forms, terms, and workflows by purchase order category. These standards defined and enforced repeatable processes for each procurement package by type (e.g. Capital Equipment, Services, Bulks, etc.), allowing consistent procurement package development and processing – according to type within the application, and enforcing appropriate levels of detail and approval for each package.

ProjecTools Procurement allowed the EPC Contractor to issue standard bid packages to vendors online. Vendors processed and returned their bids online. The EPC contractor avoided completely the culture of reliance on emails with its inherent problems with tracking, clarity, and accountability. ProjecTools Request Response System (RRS) allowed buyers, vendors, and package engineers to communicate about specific technical or commercial items with each communication automatically logged to the proper package at each stage. ProjecTools RRS system allowed the EPC Contractor to deliver the complete query history for each hull PO within hours of the client requesting it. In contrast and at last report, their topsides counterpart was still searching email chains and telephone logs to somehow comply with the client request.

After issue of POs, ProjecTools helped the EPC contractor manage PO inspections, expediting, and receiving. The application provided onsite inspectors with the appropriate inspection sheets, correct revision of all related documents, and a method to submit inspection reports online.

Using ProjecTools, the newly conformed and highly professional purchasing team delivered on their first project and earned repeat business from the client.