ProjecTools Procurement Software
Why ProjecTools Procurement is Better
Procurement software can substantially up your buyers’ game and reduce manual effort. It can help buyers define and follow a workflow that matches the risk and complexity of the purchase, integrate data and teams, and ensure the proper oversight.
ProjecTools Procurement system is a direct result of our experience working side-by-side with some of the biggest, most prolific players in the procurement game. We understand that reinventing the wheel for each project (or requisition) and managing the process with emails and spreadsheets is not a good way to do business. We have also experienced the good life – one where processes are controlled, visible, and repeatable – one where suppliers can’t give the runaround – and one where data is centralized and integrated in world-class procurement solution so each team member is working from the latest data.
ProjecTools Procurement System does more than improve the procurement process to deliver better quality equipment at more favorable commercial terms. ProjecTools Procurement Software (as any good procurement application should) actually makes the buyers, managers, executives, and suppliers jobs substantially easier so everybody can focus on what is truly important – delivering safely operating assets that consistently are technically and commercially successful.
More Benefits of ProjecTools Procurement Software
- Cloud-based system facilitates global teams (engineers, buyers, subs, clients, inspectors, etc.)
- Category-specific workflows mean each package gets the right amount of attention
- Review and approval workflows speed up approval cycles
- Online bidding tools collect bids and present them for apples-to-apples comparison
- Monitor bidders progress
- Integrates with ProjecTools QS/PO Inspection Software
- Issue POs online to reduce hassle
How It Works
Purchasing Setup
ProjecTools Procurement Software helps define and replicate time-saving project templates for procurement framework. Procurement templates define workflows including approved suppliers, default letters, terms, conditions, PO and CO text, etc. Customize purchasing setup by buyer, site, project and accounting company.
Requisition Manager
Procurement software should increase speed, accuracy and consistency. ProjecTools procurement software does that by helping purchasers generate and track Requests for Quote (RFQ) with system-enforced workflows for WBS, Supplier Data Requirement List (SDRL), planned schedules, approvals, technical and commercial documentation, revision updates, status reports, etc.
ProjecTools links information from related internal and external business units to streamline the procurement process.
With a few clicks of the mouse, select approved suppliers for the RFQ from lists defined according to rank, geographic region, country, services, commodity codes, and manufacturers. Import standard terms and conditions, standard line items and expected costs.
Route bid packages for online review and approval using the ProjecTools routing wizard.
Suppliers bid online using ProjecTools intuitive format. Uniform bid responses simplify buyer evaluations and comparisons with the ability to rate and rank all bids from a single screen.
Transition easily from RFQ to Request for Purchase Order (RFP), verify met requirements, confirm delivery dates and schedules as well as specify milestone payments and warranty terms.
Purchase Order
Award purchase orders and electronically route them to suppliers. Request, approve and manage change orders. ProjecTools integrated system updates information from purchase orders and change orders to related areas of ProjecTools eliminating double entry.
Supplier Manager
Create a one-stop shop for purchasers and ditch the spreadsheets. In ProjecTools procurement software, purchasers maintain a database of suppliers to score and track for Historically Underutilized Businesses (HUB). Easily add, organize, and find suppliers with defined manufacturers, commodity codes and geographic region.
Material Manager
Expediters develop and execute logistics strategies using real-time information. Schedule, assign, and log correspondence with suppliers. Monitor slippages and quality while documenting shipping releases and storage requirements.
ProjecTools user-friendly system links Receiving data, site inspections, shortages, surplus and damage information to equipment managers. Construction Managers update equipment required dates with information linked directly to expediters. Linked communication between suppliers, subs, and team members facilitates effective team collaboration and accountability to protect the bottom line.
Quality Surveillance/PO Inspections
Create Quality Surveillance Plans (QSPs) and manage budget information by job or PO. Build custom Inspection Test Plans (ITPs) and assign internal or external inspectors. Receive site visit reports and photos electronically directly from the field to immediately communicate progress.
Home Page
The ProjecTools Home Page allows users to complete tasks as well as view, download, mark-up and submit files for procurement package review and approval.
Take an in-depth look
Fill in the form to see a detailed, shareable presentation (with screenshots) of ProjecTools Procurement Software.
| Feature | Benefit |
|---|---|
| Standardized packages | Promotes consistency, efficiency and time-savings |
| Schedule planning | Facilitates timely progress and reporting |
| Templates | Improves information integrity, uniformity and efficiency |
| SaaS model | Improves collaboration among buyers, engineers, suppliers, and clients |
| Review & Approvals | Automates approval before key steps |
| Technical & Commercial Queries | Ditches emails and marries queries to the PO |
| Online bidding | Simplifies bidding, evaluation and award |
| Centralized system | Allows visibility into each procurement task and promotes accountability |