How It Works
ProjecTools Procurement Software helps define and replicate time-saving project templates for procurement framework. Procurement templates define workflows including approved suppliers, default letters, terms, conditions, PO and CO text, etc. Customize purchasing setup by buyer, site, project and accounting company.
Procurement software should increase speed, accuracy and consistency. ProjecTools procurement software does that by helping purchasers generate and track Requests for Quote (RFQ) with system-enforced workflows for WBS, Supplier Data Requirement List (SDRL), planned schedules, approvals, technical and commercial documentation, revision updates, status reports, etc.
ProjecTools links information from related internal and external business units to streamline the procurement process.
With a few clicks of the mouse, select approved suppliers for the RFQ from lists defined according to rank, geographic region, country, services, commodity codes, and manufacturers. Import standard terms and conditions, standard line items and expected costs.
Route bid packages for online review and approval using the ProjecTools routing wizard.
Suppliers bid online using ProjecTools intuitive format. Uniform bid responses simplify buyer evaluations and comparisons with the ability to rate and rank all bids from a single screen.
Transition easily from RFQ to Request for Purchase Order (RFP), verify met requirements, confirm delivery dates and schedules as well as specify milestone payments and warranty terms.
Award purchase orders and electronically route them to suppliers. Request, approve and manage change orders. ProjecTools integrated system updates information from purchase orders and change orders to related areas of ProjecTools eliminating double entry.
Create a one-stop shop for purchasers and ditch the spreadsheets. In ProjecTools procurement software, purchasers maintain a database of suppliers to score and track for Historically Underutilized Businesses (HUB). Easily add, organize, and find suppliers with defined manufacturers, commodity codes and geographic region.
Integration with ProjecTools Procurement means that all released purchase order and change order information is available to authorized materials managers anywhere in the world. Instant access to critical information allows easy coordination and tracking of expediting, shipping and receiving.
Expediters develop and execute logistics strategies using real-time information. Schedule, assign, and log correspondence with suppliers. Monitor slippages and quality while documenting shipping releases and storage requirements.
ProjecTools user-friendly system links Receiving data, site inspections, shortages, surplus and damage information to equipment managers. Construction Managers update equipment required dates with information linked directly to expediters. Linked communication between suppliers, subs, and team members facilitates effective team collaboration and accountability to protect the bottom line.
Quality Surveillance/PO Inspections
Create Quality Surveillance Plans (QSPs) and manage budget information by job or PO. Build custom Inspection Test Plans (ITPs) and assign internal or external inspectors. Receive site visit reports and photos electronically directly from the field to immediately communicate progress.
The ProjecTools Home Page allows users to complete tasks as well as view, download, mark-up and submit files for procurement package review and approval.